Job Description

Accounting Clerk
Leominster, MA


  • Review and approve employee expense reports in Expensify. Export the reimbursable expenses file from Expensify and forward to Payroll Dept. for processing in the bi-weekly payroll.
  • Receive, enter and verify invoices for payment from external vendors and IMA D&F Divisions. Prepare checks for distribution after approval.
  • Process Credit Applications and/or Credit References (complete form, prepare for signature, submit for signatures, and send final forms to companies).
  • Maintain a filing system which includes all invoices and proof of payment.
  • Reconcile all inter-company invoices with each IMA D&F Division. Ensure that all invoices are accounted for and summarize in the monthly report. Resolve invoicing conflicts, which may require assistance from senior management.
  • Ensure that all received goods have been invoiced by running the RGNI (Received Goods Not Invoiced) report on a regular/monthly basis.
  • Assist with maintaining the phone plan including setting up new services or resolving billing issues.
  • Verify invoices as paid in the ERP (i.e. M2M) System for all wire transfers
  • Enter all expenses into the ERP (i.e. M2M) System from Expensify (for non-AMEX charges) and other miscellaneous expenses as required.
  • Create and distribute invoices to customers via mail, email or payment portals.
  • Scan & deposit all checks via the scanner to the IMA D&F USA bank account. Record all subsequent payments in the ERP (i.e. M2M) system.
  • Process all ACH customer wire payments. Print out the daily bank statement and enter into the ERP (i.e. M2M) system.
  • Perform a weekly analysis and summary of the AR Aging Report making note of all past-due invoices. Follow-up with customers regarding all past-due invoices to identify the reason and make attempt at resolution.
  • Maintain the ERP (i.e. M2M) system to update customer and vendor contact data.
  • Create and process Credit Memo’s and Miscellaneous Invoices as required.
  • Pay Sales Tax as requested by each state for all goods sold. Maintain a Yearly Sales Tax Binder for each state including exemption forms.
  • Excellent communication, organization, and time management skills.
  • Ability to react to unconventional situations and then prioritize and perform multiple tasks at one time.
  • Demonstrates a dynamic, cheerful & positive attitude in daily activities.
  • Capability to be resourceful and to think/act independently and able to request support when necessary.
  • Extroverted personality who likes to function with a sense of urgency.
  • Good typing/keyboard skills.
  • Good telephone, e-mail and interpersonal communications skills.

Application Instructions

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