Job Description

Accounting Staff Assistant
Marlborough, MA

Essential Duties & Responsibilities:

A/P Transactions & Maintenance

  • Open and sort mail, including distribution to other departments.
  • Responsible for helping to ensure vendor files are protected.

A/R Transactions & Maintenance

  • Responsible for receiving, filing and maintaining all unpaid invoices for future payment reconciliation, matching unpaid invoices to customer remittance advices.
  • Retrieve and print payment details from multiple sources, including banking platforms and customer portals.
  • Distribute check payments with claims or deductions to the various Deduction Specialists.
  • Responsible in making sure all customer account numbers are protected.
  • Generate weekly and monthly unearned cash discounts reports and distribute as necessary; act on results as deemed appropriate.

Other Duties

  • Perform daily mail process
  • Maintain certificates of insurance files for all vendors according to pre-determined requirements to ensure compliance; request renewed certificates upon expiration of existing certificates.
  • Participate in formal skills training and cross-training initiatives
  • Other duties as requested



  • Must be detail-oriented
  • Must have the ability to maintain a neat and accurate filing syste
  • Motivated, focused, and well-organized
  • Strong math and problem-solving skills
  • Ability to multi-task under the direction of multiple individuals/levels and properly prioritize work load
  • Ability to read and interpret accounting documents (invoices, receivers etc.) 
  • Excellent interpersonal, verbal, and written communication skills, with the ability to communicate with all levels of the organization, as well as outside vendors
  • Ability to apply common sense understanding and to carry-out instructions
  • High School diploma or general education degree (GED
  • 1-3 months related experience and/or training or equivalent combination of education and experience



Application Instructions

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