Job Description

Accounts Payable Specialist
Fitchburg, MA


  • Receive, verify and enter all invoices into accounting software
  • Field phone calls and emails from vendors looking to confirm payment status.
  • Contact vendors for missing or incomplete invoices.
  • Request W-9 and required insurance certificates from vendors
  • Draft and send new vendor packets and contracts and follow up to ensure contracts are returned in a timely manner.
  • Maintain and update vendor information in accounting system.
  • Organize, scan and store all invoices and supporting documentation in company database.
  • Generate, prioritize and review weekly aging report with managing partner for payment schedules.
  • Enhance existing processes to identify areas where automation and alternate processes will result in a reduced time frame for completion of tasks.
  • Perform other duties and special projects as they arise.


  • Critical and analytic thinking.
  • Ability to communicate with co-workers, management and vendors in a clear, courteous and business-like manner at all times.
  • Ability to identify and convey issues and problems.
  • Able to work independently and perform under tight deadlines.
  • Detailed oriented.
  • Professional attitude.
  • Reliable
  • Excellent communication skills

Application Instructions

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