Job Description

Accounts Payable Specialist
Westborough, MA

Job Functions:  

  • Matches invoices to appropriate packing slips and purchase orders.
  • Verifies invoice approvals and routes for approval, if necessary.
  • Handles vendor calls & emails.  Provides timely responses to all AP inquiries.  Maintains a positive relationship with all vendors.
  • Collects vendor W-9 form and enters vendor data into system.
  • Prepares yearly 1099 reporting.
  • Conducts vendor account reconciliations.
  • Prepares month-end accruals & posts to the GL.
  • Reviews & processes employee expense reports.
  • Initiates the check run.  Prepares checks and mails to vendors and files documents into corresponding vendor files.
  • Performs filing & file maintenance.
  • Special/other projects as assigned by management.



  • Associate’s Degree (AA) from two year college or technical school and/or training; or equivalent combination of education and experience. 
  • Minimum of 2 years specific accounts payable experience in fast paced environment.
  • Computer knowledge (Microsoft Office)
  • Knowledge of electronic accounting software
  • 10-key by touch
  • Well developed clerical & accounting skills
  • Strong written & verbal communication skills
  • Analytical, process oriented, and ability to focus on details for long periods of time


Application Instructions

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