Job Description

Administrative Assistant
Billerica, MA


* Organize, prioritize and perform administrative duties (e.g. minutes, letters, reports,      presentations, graphs, spreadsheets, photocopying, faxing, etc.) * Book travel, accommodation and, if necessary, subsistence for members of the department traveling to meetings/courses and for clients attending meetings at PAREXEL * Complete purchasing and expense claim forms
* Arrange meetings and teleconferences as required, taking minutes and following up actions as required
* Set-up and support the maintenance of project study files.
* Coordinate diaries of senior members of Biostatistics and Programming, and act as a point of contact in their absence
* Maintain each member of the department’s job description, CV and training record
* Maintain department organograms
* Track, order and maintain departmental supplies
* Ensure personal knowledge of PAREXEL’s systems, services, policies and procedures is continually kept up-to-date




* Excellent knowledge of relevant software (MS Windows, Word, Power Point, Excel, Lotus Notes)
* Highly organized with the ability to prioritize workload and manage multiple, conflicting deadlines
* Ability to work in a fast-paced environment
* Ability to work independently
* Experience in dealing with confidential materials
* Ability to liaise with senior management within the Biostatistics and Programming Department and other PAREXEL departments
* Professional attitude

Application Instructions

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