Job Description

Executive Admin
Boston, MA


  • Represents the president by welcoming visitors, reviewing correspondence; arranging such meetings as business luncheons, company dinners and other corporate and personal functions; answering questions and meeting requests directed to the president.
  • Proactively executes administrative activities including, but not limited to calendar management, mail/email, phones, correspondence, expense reports, and file maintenance.
  • Provides confidential and professional administrative support to executive level management.
  • Arranges corporate travel and meetings by developing itineraries and agendas; booking other transportation; arranging lodging and meeting accommodations. Coordinates and manages all domestic and international travel.
  • Handles confidential information; organizes and maintains files.
  • Prepares reports, presentations, and data, as well as maintaining files, records, and correspondence for meetings.
  • May help plan company events, meetings, and employee team building activities or special projects.
  • Comfortable performing clerical duties, taking memos, maintaining files, and organizing documents. Photocopying, faxing, collating, etc., as needed.


  • Bachelor’s degree in business administration or related field preferred.
  • 3+ prior experience in mid- to senior-level administration, business, management, or related field.
  • Comfortable in a fast-paced environment with multiple tasks and projects at hand.
  • Self-directed and able to work without supervision.
  • Energetic and eager to tackle new projects and ideas.
  • Critical thinker who works with a sense of urgency and maintains strict confidentiality of information
  • Excellent verbal, written and interpersonal skills
  • Excellent time management and prioritization skills
  • Financial and Real Estate knowledge a plus
  • Valid driver’s license and safe driving record preferred

Application Instructions

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