Job Description

Human Resources Administrator (Bi-Lingual)
Marlborough, MA


  • Be the first point of contact for all HR-related inquiries
  • Provide direct administrative support to 5 managers within the HR team and manage projects as assigned
  • Input, edit, and maintain employee data base files (HRIS, Benefits, 401k, etc.)
  • Handle sensitive and confidential documents without compromising the integrity of the documents and/or integrity of the Company or the individuals that are the subject of the documents
  • Process and distribute HR mail
  • Maintain inventory and order office supplies as needed
  • Track, maintain, and audit Personnel Action Forms/Review paperwork
  • Provide support to plant, administrative and corporate personnel
  • Effectively communicate issues, concerns, altercations or problems to the Vice President of Human Resources and/or Human Resources Manager
  • Assist the Human Resources Team in updating; reviewing and maintaining all company SOP's, intranet resources, job descriptions, and departmental manuals within the company to meet all federal, state, and local policies and procedures
  • Assist in the recruitment process - organize and schedule orientations; manage applications, conduct background checks, set up interviews and issue relevant correspondence
  • Conduct pre-employment testing and pre-screening interviews as required
  • Process all new hire and termination paperwork
  • Ensure that procedures and record keeping requirements are completed in an accurate, timely, and confidential manner
  • Provide routine information exchange and apply administrative follow-through regarding defined policies and procedures, benefits, payroll, HRMS, and reporting initiatives for individuals in and outside HR 
  • Specific tasks include but are not limited to: managing attendance tracking sheet, processing disciplinary reports, and processing address and benefit enrollment changes.
  • Coordinate and process benefit information; conduct and process benefit audits; process group insurance and W/C claims; prepare weekly and monthly reports;
  • Assist with the coordination and organization of employee functions; special projects’, training programs all other duties as assigned.
  • Adhere to the policies of the Company as set forth in the Employee Handbook
  • Maintain the highest level of employee/guest relations
  • Maintain a good working relationship with all Departments
  • Other duties as assigned

  • Proficiency in Microsoft Office Products
  • Maintain a high level of confidentiality
  • Excellent interpersonal and customer-service skills
  • Strong communication skills, both written and verbal
  • Excellent administrative skills
  • HRIS experience preferred
  • Ability to work accurately, with extreme attention to detail
  • Must be able to multitask
  • Minimum of three to five years of administrative experience is required
  • HR experience and Associates degree is preferred; or equivalent combination of education and experience required
  • Knowledge of employment law, and benefits administration preferred
  • Bi-Lingual English/ Spanish is required

Application Instructions

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