Job Description

Medical Administrative Assistant
Waltham, MA


  • Greeting patients, checking patients in and out
  • Multi-line phone coverage
    Liaison for referring physicians/groups
    Patient registration
  • Verify patient insurance and initiate prior authorizations
  • Collect patient balances
  • Coordinate with referral sources to obtain physician schedules
  • General chart maintenance using Athena software
  • Scan and upload documents to electronic chart
  • Ordering of devices through NetSuite software
  • Support the clinic staff and office flow
  • Chart checks for fitting appointments using the standard checklist form
  • Work closely with billing team to ensure all documentation for claims are uploaded
  • Exceptional computer skills



  • 2-3 years in healthcare environment is a major plus
  • Experience in a hotel/banking industry also a major plus
  • Proficient in Microsoft Office, but doesn’t need advanced skills
  • Excellent phone skills, phone will be ringing for them all day
  • Good verbal and written communication skills
  • Detail oriented
  • Able to provide general company and services information
  • Compassionate, efficient and professional

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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