Job Description

Payroll Clerk
Newton/Waltham, MA

  • Reporting all additional earnings needed on W-2s (e.g. annual calculation for personal use of company vehicles, imputed earnings)
  •  Ensuring a methodology exists for creating W-2s, if needed, including a structure of reporting those to ADP
  • Scheduling year-end bonus and /or adjustment payrolls
  • Reviewing the 2019 processing schedule and notifying ADP of changes
  • Creating annual payroll calendars - keep track of time files due dates, holidays, interface schedules, etc
  • Reviewing ADP reports to ensure all employee information is verified
  • Reviewing preliminary Wage & Tax Registers for possible issues
  • Validating all tax jurisdictions and IDs from ADP's Quarterly Tax Verification documents
  • Validating all SUI Rates from ADP's Quarterly Tax Verification letter (QVL
  •  Processing the SSN Validation File for valid SSNs and names
  • Identifying documents for annual retention/destruction
  • Providing interim payroll and HR resources if you have an influx of seasonal hires and terminations
  • Analyzing data movement and documentation for Global Data Protection Regulation (GDPR)
  • Formatting Affordable Care Act (ACA) data from your ADP system into the format of your selected broker and creating report files to be transmitted at select scheduled times (monthly, quarterly annually).
  • Converting data and creating a data warehouse for storing legacy historical data if you are going live on a new system Q1 2019 or anytime (Vantage, Enterprise, Workforce Now, eTIME, Virtual Edge).


  • Year End CLOSE for payroll
  • ADP
  • Amendments

Application Instructions

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