Job Description

If interested, please attach your resume in WORD

RESPONSIBILITIES

Reporting to the Payroll Manager, ensure compliance with established payroll policies and procedures as well as federal and state regulations.

  • Maintain accurate payroll records, review payroll data submitted by department management, and prepare data for system input.
  • Audit transactions submitted for the payment of wages and input data for payroll processing.
  • Communicate regularly with supervisors and managers on the interpretation of payroll polices, as well as research and resolve related issues.
  • Reviews payroll data, scheduling data, time sheets, prior week adjustments, and special pay forms prepared by departments, ensuring that the data is properly documented and authorized.
  • Understands the functionality of the Kronos Advanced Scheduler and how time translates into the timecard.
  • Reviews Kronos Genie Reports to audit employee time weekly.
  • Responsible for the on-line data entry to Kronos of worked time, vacation/earned time, sick, holiday, other special earnings, regular time reclassification and redistribution from timesheets and other documentation submitted by departments.
  • Responsible for maintaining employee payroll information in Lawson HR/PR such as general deductions, direct deposit information, and additional earnings.
  • Reviews and edits payroll audit reports prior to payroll processing.
  • Verify accuracy of information and communicate with departments when changes or adjustments need to be made.
  • Verify all transactions entered on-line or interfaced from external sources.
  • Analyze rejected items and resubmit corrected information. Sort and distribute paychecks.
  • Responsible for MBTA T Pass processing and monthly distribution to employees.
  • Researches questions pertaining to payroll and provides support to resolve payroll issues with department management.
  • Provides ongoing communication and assistance in interpreting different pay policies and practices.
  • Communicate with external agencies (law offices, family court, state agencies, federal agencies, banks, mortgage companies, etc.) to provide requested employee payroll information.
  • Processes employee salary retros and benefit bank accrual retros.
  • Processes and distributes manual checks and other special supplemental payroll checks. Assists with W2 processing and revised W2cs
  • Maintains and enhances expertise and skills through participation in appropriate education and training opportunities related to the payroll and time entry systems. Performs other related duties as required.

Requirements:

  • At least 2 years related experience in payroll or a closely related accounting functions including experience with an automated payroll system and spreadsheet software.
  • Interpersonal and communication skills to effectively relate to employees, department managers, and external persons and agencies.
  • Computer skills sufficient to operate client-server and PC software applications.
  • Analytical and math skills to validate and perform certain payroll calculations.
  • Oral and written communication and presentation skills needed to effectively perform duties.
  • Work will be performed in a business office setting.

Application Instructions

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