Job Description

Payroll Specialist
Boston, MA
50-60k

Responsibilities:

  • Maintain accurate payroll records, review payroll data submitted by department management, and prepare data for system input.
  • Audit transactions submitted for the payment of wages and input data for payroll processing.
  • Communicate regularly with supervisors and managers on the interpretation of payroll polices, as well as research and resolve related issues.
  • Reviews payroll data, scheduling data, time sheets, prior week adjustments, and special pay forms prepared by departments, ensuring that the data is properly documented and authorized.
  • Understands the functionality of the Kronos Advanced Scheduler and how time translates into the timecard.
  • Reviews Kronos Genie Reports to audit employee time weekly.
  • Responsible for the on-line data entry to Kronos of worked time, vacation/earned time, sick, holiday, other special earnings, regular time reclassification and redistribution from timesheets and other documentation submitted by departments.
  • Responsible for maintaining employee payroll information in Lawson HR/PR such as general deductions, direct deposit information, and additional earnings.
  • Reviews and edits payroll audit reports prior to payroll processing.
  • Verify accuracy of information and communicate with departments when changes or adjustments need to be made.
  • Verify all transactions entered on-line or interfaced from external sources.
  • Analyze rejected items and resubmit corrected information. Sort and distribute paychecks.
  • Responsible for MBTA T Pass processing and monthly distribution to employees.
  • Researches questions pertaining to payroll and provides support to resolve payroll issues with department management.
  • Provides ongoing communication and assistance in interpreting different pay policies and practices.
  • Communicate with external agencies (law offices, family court, state agencies, federal agencies, banks, mortgage companies, etc.) to provide requested employee payroll information.
  • Processes employee salary retros and benefit bank accrual retros.
  • Processes and distributes manual checks and other special supplemental payroll checks.
    Assists with W2 processing and revised W2cs
  • Maintains and enhances expertise and skills through participation in appropriate education and training opportunities related to the payroll and time entry systems.
    Performs other related duties as required.

 

Requirements:

  • At least 2 years related experience in payroll or a closely related accounting functions including experience with an automated payroll system and spreadsheet software.
  • Interpersonal and communication skills to effectively relate to employees, department managers, and external persons and agencies.
  • Computer skills sufficient to operate client-server and PC software applications.
  • Analytical and math skills to validate and perform certain payroll calculations.
  • Oral and written communication and presentation skills needed to effectively perform duties.
  • Work will be performed in a business office setting.

Application Instructions

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